Accelerate Deals Without Compromising Data
Fine-grained access and built-in policies protects your data room files where they're stored and keeps control with you, even after sharing.
Challenges with Data Rooms
Traditional data rooms often grant broad access: once someone is approved, they can see every file within a folder. After the deal or project ends, access is rarely revoked, leaving sensitive information unnecessarily exposed. Protection stays in the room, not with the file, and there's little to no visibility into what happens next. Without insight into who viewed or shared the data, organizations are left with lingering risk that threatens deals, trust, and the bottom-line.
The SafeSuite Advantage
Keyavi SafeSuite redefines how data rooms are secured by embedding access policies directly into each file. Instead of broad folder access, admins can grant granular, file-level permissions, like readonly rights, geolocation restrictions, and auto-expiration. Access stays controlled even after you share, and every attempt is logged. This keeps sensitive deal data protected, visible, and controllable, so teams can move faster while reducing risk.
Fine-Grained Access Control
Apply one access policy to a file or folder, and it applies to everyone it's shared with. No more all-or-nothing access.
Auto-Expire & Revoke
Set expiration dates aligned with deal timelines. Instantly revoke access at any time.
Data-Centric Protection
Files carry policies governing who can access them, when, where, and how. Files are protected where they're stored, and you keep control even after sharing.
Full Forensic Visibility
Monitor every access attempt, successful or blocked, with details like time, location, and device.
Ease of Use
Deploy in minutes with no complex integrations or infrastructure. Works with existing workflows for seamless end user experience.
Why Securing Your Data Room Matters
- Reduce exposure risk. Granular access and auto-expiry means fewer over-privileged users.
- Stay secure. Keep sensitive files under your control, even after external sharing.
- Improve deal confidence. External parties can access what they need, but you retain control.
- Meet compliance and audit needs. Maintain detailed logs, revocation trails, and adaptive policies.
- Support collaboration with external investors, advisors, and vendors without giving global access.
| Standard Data Rooms | SafeSuite Protection | |
|---|---|---|
| Access Granularity | Folder level only, broad "all or nothing" access | File-level, policy-specific |
| Control Even After Sharing | Limited to the room | Access can be changed or ended from your SafeSuite account |
| Auto-Expiry | Manual clean-up | Built-in auto-expiry & instant revoke |
| External Sharing | High friction | Low friction |
| Forensic Visibility | Basic logs | Detailed logs |